Thank you for your interest in Immanuel Christian School! Our step-by-step admissions process is designed to provide ample opportunity for your family to get to know our school—and for us to get to know you and your child. As always, feel free to contact us if you have questions about any of the steps below or the online application process. Inquiries for entrance to all grades are welcome throughout the year.

The following steps will be helpful in guiding your family through the admissions process.

APPLICATION PROCESS

STEP 1: Schedule a Tour or Attend an Admissions Preview Day

Please attend one of our Admissions Preview Days, called First Look Fridays, on select Fridays scheduled from October to May. Or, contact our Admissions Office by phone at 703-941-1220 or email admissions@icsva.org to schedule a private visit, tour our campus and to observe classes in session.

STEP 2: Complete the Online Application

Begin the Application now: Create an account to start, and then you will be instructed on how to complete the online application. The application fee is paid online and due upon submission of the completed application.

A completed application file includes a signed Statement of Belief and Parent Agreement (signed in the application), submission of copies of previous school records (including all educational testing) when applicable, and supplemental reference forms (Teacher Reference Form, Administrator/Counselor Reference Form and Parent Statement Form). A birth certificate or birth verification record is required for all applicants. A student will not be scheduled for testing without submission of the above forms and an application fee of $125 ($75 for each additional sibling). If an assessment or additional review is necessary, the range of the fee is $50 – $125.

STEP 3: Submit School Records and Evaluation Forms

1. Submit the last two years of academic records (report cards and any standardized testing) if available.

2. Kindergarten Applicants: Download the Preschool Teacher Questionnaire and provide it to your child’s current teacher. The teacher should complete the evaluation form and email, mail or fax (703-563-3772) to the school office.

3. 1st-8th grades Applicants: Download the Teacher Reference Form AND the Administrator/Counselor Reference Form. The teacher and administrator/counselor should complete the evaluation forms and email, mail or fax (703-563-3772) to the school office.

4. All Applicants: Download the Parent Statement Form for each applicant. Parents should complete this form and email, mail or fax (703-563-3772) to the school office.

Please note that an applicant’s file is not considered complete until all reference forms and academic records have been received in our office.

STEP 4: Schedule Student Assessment

Kindergarten-2nd Grade Applicants:
A developmental assessment or student observation may be needed. Our Enrollment Manager will contact you to schedule an assessment or observation if needed. See Tuition and Fee Schedule for the range of fees.

3-8 Grade Applicants:
Nationally standardized achievement testing may be necessary. Our Enrollment Manager will contact you to schedule testing if needed. See Tuition and Fee Schedule for the range of fees.

STEP 5: Attend Parent Interview

All prospective parents interview with a principal and another member on our admission team. Interviews are approximately 45-minutes to one hour in length and can be in person or by phone.

Students applying to our Middle School (5th – 8th grade) are required to have an interview with the Upper School principal. Students applying to our Lower School (K-4th grade) may be asked to come for a student visit.

STEP 6: Receive Notification of Decision

Applications are reviewed as soon as eligible applicant files are completed. Students are admitted on a rolling basis. Admission decisions are communicated to parents in writing. A deposit is due upon acceptance to reserve a place. Regular monthly payments begin in June. Several payment plans are available for paying the balance. See the Tuition and Fee Schedule for details.

STEP 7: Pay Your Deposit

Decide to enroll? Great! We can walk you through the final step. A deposit is due upon acceptance to reserve a place for your child. Regular monthly payments begin in June. Several payment plans are available for paying the balance. See the Tuition and Fee Schedule for details.

Need more time? We are happy to work with you to provide you additional time, depending on circumstances, and additional information. We are here to help!

APPLICATION REVIEW TIMELINE

Applications may be submitted anytime. Please review the information below to better understand when we review and admit new students.

Applications Submitted Prior to March 1

An applicant’s completed application file* will be reviewed by the admissions team to determine the status of admittance. The admissions decision will be directly communicated to parents by email or phone.

*A completed application includes report cards for the previous two years if available, any nationally standardized testing and a completed Teacher and Administrator Reference Forms and Parent Statement Form. Additional information and testing for all applicants may be required depending on records provided.

Applications Submitted After March 1

Applicant files completed after March 1 will be processed and decisions communicated typically within two weeks upon completion.*

*A completed application includes report cards for the previous two years if available, any nationally standardized testing and a completed Teacher and Administrator Reference Forms and Parent Statement Form. Additional information and testing for all applicants may be required depending on records provided.

GET TO KNOW US BETTER

We offer opportunities both during the admission process and after a student is admitted to get to know us better. We hope you take advantage of these options!

Just Around The Corner Meeting

This orientation meeting explains the developmental philosophy and classroom expectations of each grade. Scheduled in the spring, this is a parents-only meeting for parents with students entering kindergarten through eighth grade (for prospective and currently enrolled families).

Meet The Leadership Meetings

This 30-minute informal meeting scheduled on Back-To-School nights, provides opportunity for newly enrolled families to hear from our Head of School, meet members of the School Board and administration. We hope this introduction is the first opportunity to develop a warm and engaging partnership with our school leadership.

START SCHOOL PREPARED

We know the admissions process can feel long and drawn out sometimes but once completed we want to help new families and students transition successfully into our community.

STEP 1: Be Informed About Starting School

Parents will receive regular electronic communications throughout the summer containing a list of school supplies needed, a calendar of events for the school year, carpool information and uniform information.

All new families will be provided a sponsor family to answer questions and help with the transition to a new school. New students in 2nd-8th grades will be paired up with a currently enrolled student to help answer questions and be a friendly face on the first day of school.

STEP 2: Complete Health Requirements

Virginia Health Form must be submitted by August 1, prior to the start of school. We also need a copy of the applicant’s birth certificate or verification of birth record.

STEP 3: Complete Online School Forms

New parents will be asked to create an account on ParentsWeb to complete emergency contact information, field trip authorizations, and submit required forms for the start of school.