June 4, 2015

If you wish to read more information under a title, simply click the title to expand details.  We hope this newsletter helps you stay in the loop with news and information at ICS!

God has blessed our 2014-2015 School Year.

Enjoy your summer!

Schedule for last few days of school

  • Friday, June 5: No School/Teacher Workday
  • Monday – Wednesday, June 8-10: Noon Dismissal
  • Tuesday, June 9: Graduation & Awards Ceremony, 7:15 p.m.
  • Wednesday, June 10: Last Day of School – Aloha Day

Spread the Word About ICS

If you have a friend who is interested in enrolling their children at ICS, please encourage them to contact admissions@icsva.org to schedule a tour and receive an information packet. There are a few spots still available for the 2015-2016 school year! Apply here.   Thank you for helping us continue to inspire purposeful lives!

Graduation and Awards (Grades 3-8) – Tuesday, June 9

The Graduation and Awards Program is scheduled for Tuesday, June 9, at 7:15 p.m.  Students in grades 3-7 should report to their classrooms no later than 7:00 p.m. in order to proceed into the Worship Center as a class.  Graduating 8th grade students should report to their classrooms no later than 6:30 p.m.  Watch for more details concerning graduation in upcoming ”In the Loop”.  Please Note:  Kindergarten-2nd grade students do not participate in graduation; however, they may attend and sit with their parents.

Graduation Dress Code

Graduation is a special event for all students in grades 3-8.  Students are expected to dress up and follow dress code standards detailed in the “Parent Student Handbook.”

All-School Dress Down Days

Students in grades 1-7 will have dress down days on June 8, 9, and 10. June 10 is Aloha Day (the last day of school). Students are encouraged to wear colorful shorts and shirts, sunglasses, leis, anything that reflects Hawaii on the last day of school. Please Note: Dress down code applies (shorts must be no shorter than 3” above the knees, no tank tops, etc.) Please see the Parent-Student-Handbook on the website for information on appropriate dress down attire.

Extended Care Reminders for end of year

Extended Care hours for the last week of school are listed here.

Extended Care 2015-2016 - Enroll by June 12

Enrollment for Extended Care 2015-2016 is now open.  If you plan on enrolling your child(ren) in Extended Care, but have not submitted the contract and had the fees added to your account, we would appreciate having your enrollment contract by June 12.  We are working on budget and staffing needs that are dependent on Extended Care enrollment.  The 2015-2016 contract is available here.  Please return the completed contract to Mandy Croushore, Director of Finance, so the deposit and annual fees can be added to your FACTS account.

ICS Basketball Camp: June 15-19 – Registration still open!

Mark your calendars! ICS will host a summer basketball camp Monday – Friday, June 15-19. Camp will be held in the ICS Gym from 8:30 a.m. – 3:00 p.m. Camp is for both boys and girls entering 4th – 9th grades. Fill out form here and return to Reception along with payment.

Notes from Clinic: Med Pick Up & 6th Grade Immunizations

  • Pick Up Medications: Please remember to pick up all medications you have had on file in the clinic.  All medications must be picked up no later than Wednesday, June 10 or they will be discarded.
  • Immunizations for Rising 6th Graders:  Virginia immunization requirements state that all rising 6th graders are required to submit documentation that a tetanus, diphtheria, pertussis (Tdap) booster was administered after 2009.  This documentation is required for your child to start the 2015-2016 school year, and must be turned in to the school office before August 2015.

2015-2016 School Supply Online Ordering

ICS’s partnership with Cornerstone Office Solutions is now expanding to provide parents and students an easy-to-order supply kit for the new school year.   This year each kit includes even more of the required supplies for every grade level. Just place your order online and the kits will be delivered to your child’s classroom in time for the ICS Meet ‘n’ Greet in August – no need to store supply kits at home over the summer.  Best of all, a portion of the purchase price will go to ICS!  Order here by July 1.

Parents in Prayer

We wish to express a heartfelt thanks to the group of parents who faithfully came each week to pray for Immanuel Christian School throughout the school year. Please consider joining the prayer team for the 2015-2016 school year. This is a vitally important ministry within our school family! Parent Service Hours may be earned for this as well.

Summer Selfies – Stay in touch with the ICS community this summer!

We have two fun opportunities to stay in touch with the ICS community over the summer!

  1. Flat Pinkley is back again and is ready for more summer adventures – color and cut out your own Flat Pinkley and bring him along on all your family outings. Take a photo with Flat Pinkley and upload to Instagram and Facebook, by tagging @icsva and use #FlatPinkley.
  2. New this year…FLIP 4 ICS! Every time you see an ICS car magnet, flip it upside down and take a quick

selfie by the magnet. Share on Instagram @ icsva and tag us on Facebook. Use #flip4ICS – you never know where you’ll see those magnets show up!

Summer Office Hours

Please note that the ICS summer office hours will begin Thursday, June 11. Office hours will be 9:00 a.m. – 3:00 p.m., Monday – Friday. We will be closed July 3.

ICS Chick-Fil-A Fundraiser: Tuesday, June 23, 5:00 – 8:00 p.m.

Join the ICS family at Chick-Fil-A, Springfield location, Backlick Shopping Center, 6681a Backlick Rd, Springfield, VA 22150 on Tuesday, June 23 from 5:00 – 8:00 p.m. We look forward to seeing you there!

Attendance During the Last Week of School


The last day of school for students is Wednesday, June 10 with a NOON DISMISSAL.  If your child will be absent June 8-10, please inform the teacher in writing by tomorrow, June 5.  Classroom materials belonging to your child should be picked up in the school office after you return.

Thank You Parent Volunteers


We could not be as efficient or creative without our parent volunteers.  We thank you for partnering with us and for your hard work and support throughout the school year.  Special thanks to the parents who volunteered to listen to Bible verses this year.  We had a great response to our request for listeners and having many volunteers helped the recitation time go more smoothly.  We appreciate you!

Summer Reading Requirements


All students in grades 1-7 will be required to participate in the summer reading program.  Students will be given the summer reading program guidelines with their report card.  Rising 3rd-8th graders will be given their required book for summer reading on the last day of school.  New students entering these grades will also participate in the summer reading program.

Results of Spring Achievement Testing

Your child’s annual achievement test scores for your student (s) in grades 3-8 will be mailed in mid-June.

Summer Mailings & Data Changes

Each family will be receiving summer “In the Loop” newsletters in July and August.  Watch your inbox!  You may continue to update your contact information on ParentsWeb or contact the school office at 703.941.1220.  The Family Directory will only be available over the summer on ParentsWeb in Resource Documents.

Class Placement 2015-2016

Class placement is a task that teachers and administrators take very seriously.  Teachers of each grade level meet together and pray for wisdom as they begin to look at class placements for the upcoming school year.  Many aspects are discussed ranging from balancing academics, gender, class size and classroom dynamics.  As a new school year approaches, we encourage parents to remember the following:

  • Specific requests from parents about a child’s learning style and educational needs may be communicated to the principals, Eleane McCoy for grades K-4 and Erin Smith for 5-8, before July 1.  These requests should be submitted in writing and will be given due consideration.  In the end, parents are encouraged to prayerfully support the faculty and administration in final placement decisions.
  • The administration reserves the right to make all final placement decisions based on careful educational and organizational input from teachers and team leaders.
  • Decisions for class placement are not final until August due to the on-going changes of summer admissions, and therefore placement cannot be granted in advance.

You will be informed of your child’s class assignment after all Web Forms are completed on ParentsWeb, but not before August 20.   Watch for the July issue of In the Loop.

Join a Parent Service Team for 2015-2016

Interested in getting more involved in your child’s classroom next year?  Consider joining a Parent Service Team.  It’s a great way to get to know the students, teachers and families. We are looking for moms and dads who would like to work on a team with other parents to provide volunteer support in each classroom.  This is a wonderful opportunity to serve and use your gifts and abilities at ICS.  Please email Jill Rummel, Parent Service Team Coordinator, and let her know if you are interested in serving on a Parent Service Team or if you would like more information.  If you have multiple children at the school, please list your order of preference for the grade you would like to assist.  We will do our best to place you where you would like to serve as we balance the support for each class.  We are so thankful for the many parents who volunteer their time and talents for our children each year.  We couldn’t do it without you!

Attention Crafters and Home Businesses

Here’s your chance to get the word out about your business and sell your products at the Immanuel Christian School annual Back-to-School picnic on Saturday, September 12, from 5:00-7:00 p.m.  Click here to complete the online application and pay the vendor fee of $25.  Contact Laura Tweed for questions.  Hurry…first come, first served for vendors selection.  Don’t miss out to reserve your space!

New Family Sponsor Program

Remember what it was like to be the “new kid on the block”?  Having a new friend before school starts can make all the difference!  Would you like to help sponsor a new student and his or her family this summer?  Let us know the name and grade of each child who would like to participate.  This is not only a student commitment, but each student must be assisted by parents too.  Click here to view the guidelines and student expectations.  Please contact Diane Carnahan to volunteer or ask questions.

Grade Level Gatherings over the summer?

Several parents have expressed interest in getting classes together over the summer.  This is a great way to provide time with school friends who don’t live “in the neighborhood” to meet new students and in general stay in touch over the summer.  If you would be interested in organizing a onetime event, please let us know.  If you would like to meet on campus we will need to reserve the space for you (even the playground area must be reserved).  This is not organized by the Parent Service Team so anyone can plan an event.  It could be a bowling afternoon, going to the movies, lunch on the playground, kickball on the field, dinner at Chick-Fil-A, etc.  Parents would need to chaperone their own event. Diane Carnahan can help by providing the email addresses and other contact information for you.  Let us know how we can help!

ICS Library Used Book Sale

Thanks to all who donated books and other items for the used book sale in the library. Giving freely and joyously of your abundance has encouraged the library staff and blessed those who attended the sale.

Fall Uniform Exchange

Parents, if you missed our Spring Used Uniform Exchange recently, please save your used Lands’ End uniforms for the Exchange at the Back-to-School Picnic, which is Saturday, September 12.   You will be able to bring them in a few days before the Picnic.  More information will be coming later this summer about this.

Uniform Changes and Updates for 2015-16 School Year

Upper School Girls (grades 5-8):  We have added new skirt and skort options to our LANDS’ END School Uniform website.  These new options have been enthusiastically endorsed by a group of middle school girls!  The current kilt from LANDS’ END has been discontinued, but existing kilts from both LANDS’ END and Flynn & O’Hara will be allowed for grades 5-8.

Lower School Girls (grades 1-4): There will be a new knit jumper offered, in Classic Navy. Our current plaid and navy jumper drop-waist options will continue to be available.

Need a Tutor for the Summer?

Looking for an opportunity to keep up with your reading and math skills?  The following people will be tutoring this summer in many different subjects.  You may contact the tutor by calling or emailing him/her directly.  Tutors are listed by experience.    

2015 – 2016 School Calendar

  • First Day of School: Wednesday, September 2, 2015
  • Parent Teacher Conferences: – Friday, November 4-6
  • Thanksgiving Break: – Friday, November 25-27
  • Christmas Program/Grandparents’ Day: Friday, December 18
  • Christmas Break: Monday, December 21 – Friday, January 1
    • Classes Resume: Monday, January 4
  • Easter Break: Monday, March 21 – Monday, March 28
  • Last Day of School: Wednesday, June 15

Faculty Positions for 2015–2016

Immanuel Christian School is now accepting applications for the following teaching positions: Lower School teaching assistant, Science/MS Math teaching assistant (part time), 5th-8th Spanish teacher (part time), lunchroom supervisor (part time) and coaches (part time for soccer, basketball, lacrosse and softball).  All teaching positions require an education degree and classroom experience.  Substitutes are also needed. Please download and complete the application from the school’s website and mail to Immanuel Christian School, attention Mary Jo Copeland.

Amazon Smile Orders Benefit ICS

Did you know that shopping on Amazon through Amazon Smile directly benefits ICS?  Bookmark this link http://smile.amazon.com/ch/54-1025245 and 0.5% of your eligible purchases will be donated back to our school! Thanks for supporting the work of ICS through Amazon Smile.

We Collect Box Tops

Bring your Box Tops in a Ziploc bag labeled with your child(s) name and grade to Reception and make sure you check the dates on the Box Tops as expired dates will not be counted in the totals.  Remember to sign up and support ICS here.  Once you register, you will have access to coupons for box top products and have the opportunity to play fun games and earn eBox Tops for our school. If you have questions, please contact our coordinator, Sophia Edwards.

Follow ICS on Social Media

Did you know that ICS is on Facebook, Instagram (@icsva) and LinkedIn?  If you haven’t already done so, like us on Facebook, follow us on Instagram and connect with us on LinkedIn. Also, check out our Alumni group on Facebook.  We’d love to hear from you!

Vacation Bible School at IBC: June 22-26

Mark your calendars for June 22- 26 for the week of Vacation Bible School.

  • AM Program – “The King of the Jungle”: 4 years old by 9/30/15 – entering 3rdgrade
  • PM Program – “My Heart Radio”: entering 4th– entering 7th grades

To register click here. Invite your friends and neighbors! Hope to see you there.

Quick Links: FACTS Bonus Verse & Family Lessons ParentsWeb Donate Online